JOB SUMMARY:
The Project Coordinator provides support to the Project Management Director by coordinating project activities related to our equipment upgrade program and assists the project managers in the execution of their duties as assigned. The position is an entry-level to a path to project management. The ideal candidate will be highly organized with a technical aptitude and strong oral and written communication skills, and coachable to develop increasing levels of competence. The position will be based Petaluma, California.
REPORTS TO / SUPERVISION RECEIVED:
Position reports to Project Management Director.
ESSENTIAL DUTIES/RESPONSIBILITIES (but not limited to):
- Acquires progressive expertise and knowledge of our products.
- Organizes requests for equipment upgrades and keeps track of progress and customer communication.
- Discusses, Coordinates and Requests technical proposals to manufacturers in Europe & USA.
- Works collaboratively with the head of the department and project managers to execute upgrade procurement and installations.
- Prepares proposals, facilitates orders and manages process to fulfillment of order.
- When required, travel with department representatives to present technical solutions and proposals.
- Coordinates resources for successful implementation of solutions.
- Assisting importation of equipment from overseas with associated machinery vendors and freight forwarders.
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- Interacts with customers on technical matters.
- Participates in project design meetings and proposes improvements if necessary.
- Evaluates potential problems and technical hitches and develops solutions.
- Plans and manages team goals, project schedules and new information.
- Supervises current projects and coordinates all team members to keep workflow on track.
- Manages project-related paperwork by ensuring all necessary materials are current, properly filed and stored.
- Directs project correspondence by preparing and reviewing project proposals, memos, meeting minutes and emails.
- Manages project-related paperwork by ensuring all necessary materials are current, properly filed and stored.
- Assists in the various tasks involved in the implementation of a project, like budgeting, scheduling, organizing, record-keeping, and handling information flow from the Project Manager.
- Communicates with customers to identify and define project requirements, scope, and objectives.
- Adhere to budget by monitoring expenses and implementing cost-saving measures.
- Assists in coordination of additional project management activities.
- Utilize CRM resources for tracking, sharing, and reporting on efforts.
- Continually improve the technical standing of MBFNA and personally.
SKILLS AND QUALIFICATIONS
Education
- Bachelor’s degree in engineering or relevant experience
Experience
- A minimum of two (2) years’ experience in a similar role, or industry
Skills
- Experience with Automated Industrial equipment.
- Excellent verbal and written communication skills.
- Proficient in spelling, grammar, and composition.
- Strong listening and presentation skills.
- Ability to multi-task, prioritize, and manage time effectively.
- Ability to perform with professionalism under pressure.
- Must have demonstrated ability to read, understand, follow instructions, and must demonstrate ability to write messages.
- Ability to use software applications, computers, and office equipment.
- High level customer service skills including communication and correspondence skills.
Computer Skills
Microsoft Office Suite (Word, Excel, Power Point) with knowledge of Excel. Salesforce CRM and AutoCAD.
Spanish Language a plus
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit ergonomically correct; use hands to finger, handle or feel to talk or hear. The employee is required to stand; walk on normal surfaces; reach with hands and arms; climb or balance and stoop, kneel, bend or crawl. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with any disabilities to perform the essential functions.
Office and warehouse environment, shared office space, may on occasion be exposed to loud sounds and distracting noise levels such as office equipment.
Equipment Used:
- Computer, scanner, fax, copier, printer machines.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that is required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
