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Project Administrator

Morrisville, NC 27560

Job Number: BK2529273516 Pay Rate: $60000-65000 / year

Job Description

Job Summary The project administrator plays a critical role in the successful execution of commercial construction projects. This position is responsible for managing project documentation, maintaining data integrity in Procore, assisting with subcontract tracking, and supporting the project management team with administrative and closeout tasks.  Direct Hire role, paying $60-$65k. 

Duties/Responsibilities:
• Create new projects by entering all project details into Procore, including project address, team members, subcontractors, specifications and other relevant project information to set up the job 
• Assign appropriate phase codes for the project and input budget details for accurate tracking 
• Import the Schedule of Values (SOV) and budget into Procore 
• Develop and maintain an up-to-date project directory within Procore, including contact information for subcontractors and project teams 
• Coordinate with the internal project team to manage subcontracts, including the creating and distributing of subcontract change orders 
• Add new phase codes for change orders and new subcontracts as needed 
• Prepare monthly Procore financial reports for project manager review 
• Create yellowsheets, to track change orders and monthly pay applications which track project updates, changes, and important milestones, ensuring that all project data is accurately recorded 
• Track and maintain required project documentation, including Certificates of Insurance (COI), bonds, contracts, background checks, and notices of subcontracts 
• Export completed project data from Procore and archive it appropriately for future reference 
• Assist Project Managers with preparing closeout documentation 
• Creating company SOPs (Standard Operating Procedures) 
• Provide additional support to Project Managers

 Qualifications Education/Training:
A high school diploma or GED is required. An associate’s or bachelor’s degree in construction management, business administration, or a related field is preferred. 

Experience: 2-4 years of experience of in construction administration or project coordination, preferably in the commercial construction industry. Hands-on experience with Procore or a similar construction project management software is required.

Skills: The ideal candidate will be highly organized with excellent attention to detail and strong data entry skills. 

Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, is essential. A solid understanding of construction documentation, subcontracting processes, and basic financial reporting is required. 

Candidates must have strong written and verbal communication skills and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. A proactive, team-oriented, and solutions-focused approach is critical for success in this role.

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About Morrisville, NC

Ready to take the next step in your career? Explore our job opportunities in the vibrant area surrounding Morrisville, North Carolina! Nestled in the heart of the Research Triangle Park, this region offers an exceptional blend of bustling tech hubs, picturesque green spaces like Lake Crabtree County Park, and a lively cultural scene boasting the North Carolina Museum of Art and the Duke Energy Center for the Performing Arts. Indulge in the area's diverse culinary scene, catch a game at the PNC Arena, home to the Carolina Hurricanes, or simply relax at Umstead State Park. Embrace the charm and endless growth opportunities that Morrisville and its surroundings have to offer - your dream job could be just a click away!

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11101 Switzer, Suite 110

Overland Park, KS 66210

(913) 562-5610

(800) 581-NEXT (6398)

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Meet Shane...

Shane s journey with Nextaff began in 2019, when he established a successful franchise in the Kansas City metro area. His experience as a Nextaff franchise owner provides prospective buyers with a completely transparent view of the Nextaff Franchise Opportunity. Prior to his time at Nextaff, Shane led large sales teams in the Financial Services and Medical Device industries, further developing his expertise in leadership and business management.

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Do you play sports?

Basketball! I was fortunate enough to play college basketball all 4 years and in 2013 we won the NCAA DII National Championship.

What do you love most about your current role?

Getting to know prospective franchise buyers. I love hearing about their goals and dreams they want to achieve through entrepreneurship.

What is your favorite color?

Orange! Yes, it is one of Nextaff s main colors but it was my favorite before coming to Nextaff. In the franchising world, I m known as Orange pants guy .

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Meet Cary...

When it comes to operating a staffing firm, Cary has worn every hat. From recruiting, to sales, to management, to ownership, he has been involved in every aspect of running a successful staffing business. He has successfully led three separate companies to the Inc. 500 and Inc. 5000 lists, which puts him in an elite class of staffing entrepreneurship. Combining that experience with a strong passion for entrepreneurs makes Cary an ideal leader for driving the Nextaff vision.

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Describe yourself in three words.

Loyal, Driven, Creative

Is there a mantra or affirmation you live by?

Do what you said you were going to do.

Do you have a celebrity doppelganger?

Back in the day, it was John Cusak. I want my two dollars!

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