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Office Manager

Ocean Springs, MS 39564

Industry: Accounting/Finance Job Number: AO137787811 Pay Rate: $55000-60000 / year

Job Description

ACCOUNTING & OFFICE MANAGER
Ocean Springs, MS | $70,000 Annually | Full-Time | Day Shift | In-Person
POSITION SUMMARY
We are seeking an experienced Accounting & Office Manager to oversee accounting operations, payroll, purchasing, invoicing, financial reporting, and general office administration within a manufacturing environment. This position requires a highly organized professional who can manage multiple priorities, maintain accurate financial records, meet critical deadlines, and provide effective leadership to office staff.
ESSENTIAL RESPONSIBILITIES
  • Manage day-to-day accounting functions, financial reporting, and month-end and year-end closing activities.
  • Process payroll accurately and maintain payroll records, tax filings, and required reporting.
  • Oversee accounts receivable, customer invoicing, payment tracking, and related documentation.
  • Perform bank reconciliations and maintain accurate financial records.
  • Manage purchasing activities, vendor relationships, purchase documentation, and expense reporting.
  • Prepare weekly financial and operational reports for management.
  • Monitor financial information for accuracy and investigate discrepancies as needed.
  • Maintain organized electronic and physical accounting and administrative filing systems.
  • Help ensure compliance with company policies, regulatory requirements, and applicable ISO standards.
  • Coordinate insurance-related matters and provide administrative support for Environmental, Health & Safety (EH&S) programs.
  • Supervise, support, and provide direction to office staff.
  • Help establish and maintain efficient administrative and accounting processes.
  • Protect confidential employee, payroll, company, and financial information.
  • Perform additional accounting and administrative duties as assigned.
QUALIFICATIONS
  • High school diploma or equivalent required.
  • Associate degree in Accounting, Business, Finance, or a related field preferred.
  • 5-7 years of accounting and management experience, preferably within a manufacturing environment.
  • Strong hands-on experience with accounting operations, payroll, reconciliations, invoicing, financial reporting, and general office administration.
  • Proficiency with Microsoft Office, particularly Excel.
  • Experience with Sage or QuickBooks Online preferred.
  • Strong analytical, organizational, critical-thinking, and problem-solving abilities.
  • Ability to identify discrepancies, research issues, and determine appropriate solutions.
  • Ability to prioritize multiple responsibilities and meet competing deadlines.
  • Excellent written and verbal communication skills.
  • Strong leadership and interpersonal abilities.
  • High degree of accuracy, discretion, professionalism, and confidentiality.
BENEFITS
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid time off
  • Referral program
ADDITIONAL REQUIREMENTS
  • Day Shift availability required.
  • Work is performed in person.
  • Must be able to reliably commute to Ocean Springs, MS 39564.

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About Ocean Springs, MS

Discover exciting job opportunities in the vibrant area surrounding Ocean Springs, Mississippi! Nestled along the picturesque Gulf Coast, this charming town offers not only a thriving job market but also a laid-back coastal lifestyle that's hard to beat. With its stunning beaches, unique art galleries like the Walter Anderson Museum of Art, delicious Gulf Coast cuisine, and close proximity to Biloxi's casinos and professional sports teams, Ocean Springs is a haven for both work and play. Don't miss out on the chance to work and live in this enchanting community – explore our job listings today and find your perfect match in Ocean Springs!

Meet Shane...

Shane s journey with Nextaff began in 2019, when he established a successful franchise in the Kansas City metro area. His experience as a Nextaff franchise owner provides prospective buyers with a completely transparent view of the Nextaff Franchise Opportunity. Prior to his time at Nextaff, Shane led large sales teams in the Financial Services and Medical Device industries, further developing his expertise in leadership and business management.

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Do you play sports?

Basketball! I was fortunate enough to play college basketball all 4 years and in 2013 we won the NCAA DII National Championship.

What do you love most about your current role?

Getting to know prospective franchise buyers. I love hearing about their goals and dreams they want to achieve through entrepreneurship.

What is your favorite color?

Orange! Yes, it is one of Nextaff s main colors but it was my favorite before coming to Nextaff. In the franchising world, I m known as Orange pants guy .

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Meet Cary...

When it comes to operating a staffing firm, Cary has worn every hat. From recruiting, to sales, to management, to ownership, he has been involved in every aspect of running a successful staffing business. He has successfully led three separate companies to the Inc. 500 and Inc. 5000 lists, which puts him in an elite class of staffing entrepreneurship. Combining that experience with a strong passion for entrepreneurs makes Cary an ideal leader for driving the Nextaff vision.

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Describe yourself in three words.

Loyal, Driven, Creative

Is there a mantra or affirmation you live by?

Do what you said you were going to do.

Do you have a celebrity doppelganger?

Back in the day, it was John Cusak. I want my two dollars!

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