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Office Manager/Administrative Assistant

Ocean Springs, MS 39564

Industry: Administrative / Clerical Job Number: BS98839772 Pay Rate: $16-18 / hour

Job Description

Office Manager
Position Summary
We are seeking a highly organized and dependable Office Manager to oversee the daily administrative operations of our office. The ideal candidate will be responsible for bookkeeping, payroll processing, customer service, inventory management, and maintaining efficient office procedures. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities
  • Manage daily office operations and administrative tasks.
  • Perform bookkeeping duties, including accounts payable, accounts receivable, bank deposits, and account reconciliation.
  • Maintain accurate financial records using QuickBooks.
  • Process weekly or bi-weekly payroll and ensure payroll records are accurate and confidential.
  • Answer phones, respond to emails, and provide exceptional customer service.
  • Greet customers and assist with inquiries professionally and courteously.
  • Maintain office files, records, and documentation.
  • Monitor office and product inventory levels and place supply orders as needed.
  • Coordinate with vendors and suppliers.
  • Prepare invoices, billing statements, and financial reports.
  • Schedule appointments and manage office calendars.
  • Assist management with administrative projects and reporting.
  • Ensure compliance with company policies and maintain confidentiality of financial and employee information.
Qualifications
  • High school diploma or equivalent required; associate degree in business or accounting preferred.
  • Minimum of 2 years of office management or administrative experience.
  • Experience with bookkeeping and payroll processing.
  • Proficiency in QuickBooks required.
  • Strong knowledge of Microsoft Office (Word, Excel, Outlook).
  • Excellent communication and customer service skills.
  • Strong organizational skills with attention to detail.
  • Ability to prioritize tasks and work independently.
  • Experience with inventory management is preferred.
 
Preferred Skills
  • Knowledge of basic accounting principles.
  • Strong problem-solving abilities.
  • Ability to handle confidential information with discretion.
  • Excellent time management and multitasking skills.
  • Positive attitude and willingness to support a team environment.
Benefits
  • Competitive pay based on experience
  • Paid time off
  • Holiday pay
  • Opportunities for professional growth
  • Supportive and team-oriented work environment
This is an excellent opportunity for an organized professional who enjoys managing office operations, working with customers, and contributing to the overall success of a growing business.

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About Ocean Springs, MS

Discover exciting job opportunities in the vibrant area surrounding Ocean Springs, Mississippi! Nestled along the picturesque Gulf Coast, this charming town offers not only a thriving job market but also a laid-back coastal lifestyle that's hard to beat. With its stunning beaches, unique art galleries like the Walter Anderson Museum of Art, delicious Gulf Coast cuisine, and close proximity to Biloxi's casinos and professional sports teams, Ocean Springs is a haven for both work and play. Don't miss out on the chance to work and live in this enchanting community – explore our job listings today and find your perfect match in Ocean Springs!

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Meet Shane...

Shane s journey with Nextaff began in 2019, when he established a successful franchise in the Kansas City metro area. His experience as a Nextaff franchise owner provides prospective buyers with a completely transparent view of the Nextaff Franchise Opportunity. Prior to his time at Nextaff, Shane led large sales teams in the Financial Services and Medical Device industries, further developing his expertise in leadership and business management.

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Do you play sports?

Basketball! I was fortunate enough to play college basketball all 4 years and in 2013 we won the NCAA DII National Championship.

What do you love most about your current role?

Getting to know prospective franchise buyers. I love hearing about their goals and dreams they want to achieve through entrepreneurship.

What is your favorite color?

Orange! Yes, it is one of Nextaff s main colors but it was my favorite before coming to Nextaff. In the franchising world, I m known as Orange pants guy .

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Meet Cary...

When it comes to operating a staffing firm, Cary has worn every hat. From recruiting, to sales, to management, to ownership, he has been involved in every aspect of running a successful staffing business. He has successfully led three separate companies to the Inc. 500 and Inc. 5000 lists, which puts him in an elite class of staffing entrepreneurship. Combining that experience with a strong passion for entrepreneurs makes Cary an ideal leader for driving the Nextaff vision.

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Describe yourself in three words.

Loyal, Driven, Creative

Is there a mantra or affirmation you live by?

Do what you said you were going to do.

Do you have a celebrity doppelganger?

Back in the day, it was John Cusak. I want my two dollars!

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