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Front Desk & Administrative Coordinator

Gulport, MS 39503

Job Number: MK645351124 Pay Rate: $16-20 / hour

Job Description

Front Desk & Administrative Coordinator
Full-Time | On-Site in Gulfport, MS

We are looking for a professional and detail-oriented Front Desk & Administrative Coordinator to support daily operations for a busy accounting firm. This role includes receptionist duties, administrative support, A/R tasks, and client communication—especially during tax season.

Responsibilities
  • Greet clients, manage front desk operations, and answer incoming calls
  • Schedule appointments and maintain a clean, organized reception area
  • Handle mail, document drop-offs/pick-ups, and verify client identity
  • Scan, upload, and organize client documents
  • Prepare engagement letters, invoices, and assembled tax returns
  • Track return progress and follow up on missing items
  • Respond to client inquiries and send reminders or document requests
  • Assist with Accounts Receivable: prepare invoices, send payment reminders, track balances, and maintain A/R reports
  • Support CPAs during tax season with organizers, Form 8879, and document prep
  • Order office supplies and coordinate equipment maintenance
Requirements
  • Prior administrative, receptionist, or office support experience required
  • Experience with Accounts Receivable or basic billing tasks required
  • Experience in a CPA or professional services office is a plus
  • Strong organization, communication, and customer service skills
  • Ability to multitask in a fast-paced environment
  • Proficient with Microsoft Office and QuickBooks highly preferred; comfort with digital document systems
  • Must maintain strict confidentiality
Schedule
  • Monday–Friday
  • Additional hours may be required during peak tax season
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Meet Shane...

Shane s journey with Nextaff began in 2019, when he established a successful franchise in the Kansas City metro area. His experience as a Nextaff franchise owner provides prospective buyers with a completely transparent view of the Nextaff Franchise Opportunity. Prior to his time at Nextaff, Shane led large sales teams in the Financial Services and Medical Device industries, further developing his expertise in leadership and business management.

Do you play sports?

Basketball! I was fortunate enough to play college basketball all 4 years and in 2013 we won the NCAA DII National Championship.

What do you love most about your current role?

Getting to know prospective franchise buyers. I love hearing about their goals and dreams they want to achieve through entrepreneurship.

What is your favorite color?

Orange! Yes, it is one of Nextaff s main colors but it was my favorite before coming to Nextaff. In the franchising world, I m known as Orange pants guy .

Meet Cary...

When it comes to operating a staffing firm, Cary has worn every hat. From recruiting, to sales, to management, to ownership, he has been involved in every aspect of running a successful staffing business. He has successfully led three separate companies to the Inc. 500 and Inc. 5000 lists, which puts him in an elite class of staffing entrepreneurship. Combining that experience with a strong passion for entrepreneurs makes Cary an ideal leader for driving the Nextaff vision.

Describe yourself in three words.

Loyal, Driven, Creative

Is there a mantra or affirmation you live by?

Do what you said you were going to do.

Do you have a celebrity doppelganger?

Back in the day, it was John Cusak. I want my two dollars!