Job Summary
We are seeking a detail-oriented and dependable Payroll & Accounting Specialist to support our Finance and Human Resources teams. This role is responsible for processing biweekly payroll, maintaining payroll and benefits records, preparing reports, and ensuring compliance with all applicable policies and regulations. The ideal candidate is organized, accurate, and able to work independently while collaborating effectively with internal teams.
Key Responsibilities
Payroll Processing & Compliance
Review and validate employee timesheets for accuracy and policy compliance
Communicate with employees and supervisors regarding missing punches or timesheet discrepancies
Process biweekly payroll, including hours verification, expense reimbursements, and adjustments
Reconcile payroll totals to ACH reports for review by the Chief Financial Officer
Maintain payroll direct deposit records
Benefits & Deductions
Prepare and submit biweekly employer and employee retirement contributions
Submit biweekly Health Savings Account (HSA) deductions for deposit
Maintain and reconcile payroll deductions, including benefits and garnishments
Coordinate with the Benefits Administrator to resolve billing or coverage discrepancies
Prepare annual census reports for the 401(k) plan and distribute required participant reports
Reporting & Reconciliation
Prepare payroll tax filings, including Form 941, State Employer Returns, and SUTA
Reconcile general ledger accounts for payroll-related deductions on a quarterly basis
Prepare monthly and quarterly productivity bonus calculations for CFO review
Serve as primary contact for annual W-2 preparation and related tax filings
Collaboration & Support
Coordinate with Human Resources on new hires, terminations, and FMLA to ensure accurate setup and deductions
Assist with benefit enrollment follow-up to ensure timely coverage and payroll deductions
Serve as backup for daily receipt processing and bank deposits
Assist the Director of Finance and CFO with reports and correspondence as needed
Uphold and enforce the organization’s Core Principles and Code of Conduct
Perform other duties as assigned
Knowledge, Skills, and Abilities
Knowledge of basic bookkeeping practices and procedures
Proficiency with office productivity software (e.g., spreadsheets, word processing)
Experience working with general ledger, trial balance, and financial statements
Strong mathematical skills with a high level of accuracy
Fast and accurate data entry skills
Excellent time management and organizational abilities
Ability to work independently and manage multiple priorities
Strong interpersonal skills with the ability to build effective working relationships
Ability to sit, stand, bend, lift, and move intermittently throughout the workday
Qualifications & Education
High school diploma or GED required
Undergraduate coursework in business, accounting, or a related field preferred, or an equivalent combination of education and experience
Valid driver’s license required
