The bookkeeper is responsible for the firm’s day-to-day bookkeeping, including Billing, Accounts Payable, Accounts Receivable, Account Reconciliation, Accepting and Depositing Funds, Payroll. In addition to these more traditional Bookkeeping functions. The Bookkeeper will use the accounting software to record transactions and prepare standard reports as directed by management.
Responsibilities:
1. Sets up new client matters in the accounting system
2. Prepares invoices.
3. Edits prebills to include: corrections, write-off of time entries, mark hours up or down, transfer entries, and apply trust monies.
4. Prepares monthly retainer billing.
5. Runs and distributes final statements.
6. Runs and distributes reminder statements.
7. Enters clients’ payments into the accounting system, prepares the bank deposit, balances daily reports, and upon approval, assures that the deposit is delivered to the bank.
8. Prepares cash flow report.
9. Inputs all payrolls into payroll system.
10. Codes and enters all expense invoices and check requests.
11. Verifies all invoices and check requests are properly approved.
12. Prepares daily or weekly check runs.
13. Mails accounts payable checks upon approval.
14. Maintains petty cash fund.
16. Answers questions related to payables and billing questions.
17. Tracks marketing data to determine ROI per project.
Requirements
Bookkeeping experience.
Accounting Degree preferred.
Prior experience with billing software.
QuickBooks.
